STUDIO RULES

Booking Agreement & Terms of Use

Welcome! We’re so glad to host you at Varsa Studios. To make sure every guest has a smooth, stress-free experience, please review the rules below carefully before booking.

By booking and using our studios, you agree to all terms listed on this page.

QUICK VIEW: FEES & POLICIES

Here’s a simple breakdown of the most important charges to know before you arrive:

TIME & ACCESS

  • Overtime (early entry or late exit): $4/min

  • Overtime impacting another booking: $10/min

  • Unauthorized studio use: $125/hour

  • Lost key (Studio C only): $100

SECURITY

  • Doors left unlocked INCLUDING BATHROOM DOOR: $30

  • Lights left on: $20

CLEANING

  • Excessive mess requiring additional cleaning: $50

  • Trash left behind: $20

  • Special Materials (glitter, cake, etc.) REQUIRED ADD ON: $35

  • Special materials not cleaned: $50

PETS

  • Pets allowed in Studio A only REQUIRED ADD ON: $25 per pet (max 2)

  • Unauthorized pets / accidents: Up to $200

DAMAGE & THEFT

  • Wall scuffs: starting at $25

  • Larger repairs: $100+

  • Damaged décor/furniture: replacement cost

  • Curated installations: $500+

  • Unauthorized removal: replacement cost + up to $150 fee

BOOKING AGREEMENT & TERMS

This Booking Agreement ("Agreement") is entered into between Varsa Studios LLC, a Utah limited liability company ("Varsa Studios," "Company," "we," "us," or "our"), and the individual or entity ("Guest," "you," or "your") who books and/or uses the studio space ("Space") provided by Varsa Studios.

By completing your booking, checking the required agreement box, and/or using the Space, you acknowledge and agree to be bound by the following legally enforceable terms and conditions:

1. Use of Studio

Varsa Studios LLC ("Varsa Studios," "we," "us") grants you a limited, non-transferable license to use the studio space only for the time you have booked.

This Agreement does not create a rental tenancy. Varsa Studios always retains full control of the property.

2. Payment Terms

Full Payment: Payment of all booking fees, taxes, and add-ons is required at the time of booking unless the "pay later" option is selected.

Pay Later: Varsa Studios may charge your card any time within 48 hours of your session, however charges are typically processed the evening before your appointment.

Failed Payments: If a payment attempt fails due to insufficient funds or card issues, we will reach out with a secure payment link.

Payment must be completed no later than 4 hours before your scheduled session.
If payment is not received by that time, your booking will be canceled and access codes will not be sent.

Guests who experience repeated payment failures may be restricted from future bookings and required to prepay in full for any future reservations.

3. Cancellations and Rescheduling

No Cancellations/Refunds: All bookings are final sale.

We do not cancel or refund sessions for any reason, including but not limited to:

  • illness

  • weather

  • personal emergencies

  • travel issues

  • scheduling conflicts

  • no-shows

Unlimited Rescheduling: We are happy to offer rescheduling instead of cancellations, provided you notify us at least 24 hours before your session.

You may reschedule your booking as many times as needed as long as you do so before the 24-hour cutoff.

How to Reschedule (Step-by-Step)

Option 1: Self-Reschedule (Fastest)

  1. Open your original booking confirmation email

  2. Scroll to the bottom of the email

  3. Click the “Reschedule” button

  4. Select a new date and time from the calendar

  5. Confirm your update

Your reschedule is automatic and immediate.

Option 2: Text Us for Help

If you can’t locate your confirmation email or run into trouble:

Text us and we’re happy to help:
📲 8012109057

Because we are not always on site or at a desk, texting is faster than calls.

Late Rescheduling: Requests received inside the 24-hour window are not guaranteed, but you are always welcome to message us. We will usually work with you when possible, however we cannot guarantee we will see your message in time, we cannot guarantee availability for your preferred reschedule time. If we cannot adjust the appointment before your session starts, the booking may be forfeited.

Late rescheduling is handled case-by-case based on availability.

4. Permitted Use and Prohibited Activities

You may use the Space only for lawful activities consistent with photography, videography, creative productions, or small events, as disclosed at booking.

  • Prohibited activities include but are not limited to:

    • Illegal acts or substances

    • Open flames or burning materials

    • Disruptive conduct or excessive noise

    • Unauthorized use of unbooked studios

    • Unauthorized removal of studio property

    • Sublicensing or transferring your booking without prior written consent

Violation of these provisions may result in immediate termination of your session without refund, additional fees, and/or legal action.

5. Access and Security Obligations

Studios A, B, the Bathroom, and Alcove : Accessed by door codes.

At the Blank Space location Studio C: Accessed by a physical key in a lockbox.

  • Key Responsibility: Lost keys incur a $100 replacement fee

Security Requirements: All doors must be properly closed and locked upon departure. Failure to lock doors results in a $30 fee.

Lighting: All lights must be turned off. Failure to turn off lights incurs a $20 fee.

6. Unauthorized Access and Overtime Fees

Booking Time:
Your reserved time includes all setup, session time, and cleanup.
You may not enter early or stay late without prior approval.

  • Overage Time Calculation:
    If you enter early and/or exit late, the total overage time will be combined and billed together based on the applicable overtime rates.

  • Example:
    If you enter 5 minutes early and leave 5 minutes late, you will be billed for 10 minutes total overtime.

Early Entry Fees:

  • $4 per minute early entry

  • Fee increases to $10 per minute if early entry overlaps another client’s booking

Overtime Fees:

  • $4 per minute overtime

  • Fee increases $10 per minute if overtime overlaps another client’s booking

Unauthorized Studio Access Fees:

  • $125/hour fee for unauthorized use of unbooked studios

  • Plus $4/minute after the first unauthorized hour

  • Studio C at the Blank Space location unauthorized access through small doors also incurs an additional $100 penalty plus damages if applicable.

If you need extra time TEXT US before your booking ends. If the studio is free, we are happy to extend your time at the standard rate provided you communicate with us before going over!

7. Damage and Cleanliness

Damage Responsibility:
You are responsible for any damage to the Space, fixtures, furniture, or décor caused during your session, beyond ordinary wear and tear.

Initial Damage Check Requirement:
Upon entering the Space, you are required to do a brief visual check for any obvious or existing damage.
If any damage is noticed, you must take a clear photo and report it immediately by emailing info@varsastudios.com at the start of your session.
If no report is made at the beginning of your booking, it will be assumed that the Space was received in good condition, and you may be held responsible for any damages found after your session.

  • Damage Fees Include:

    • $25 for minor wall touch-ups (e.g., scuffs, nail holes)

    • $100 for drywall repairs

    • Full replacement cost for furniture, décor, or property damaged beyond repair

    • $500 for damage to any curated installations

Cleaning Requirements:
You must leave the Space clean and free of debris. Failure to do so will result in the following fees

  • $50 for excessive cleaning needs

  • $20 if overflowing trash is not properly removed to the dumpster

8. Special Shoots: Glitter, Confetti, Cake Smashes

Permission and Fee:
Use of glitter, confetti, cake, frosting, flower petals, faux snow, or similar materials ("Special Materials") is allowed only with a $35 Special Materials Add-On Fee paid at booking.

Cleanup Requirements:

  • An extra 15 minutes will be added to your booking for cleanup only.
    This time may not be used for additional shooting or activities.

  • You must thoroughly clean all Special Materials before leaving.

  • The Space must be left clean enough that the next client can use it immediately.

Fees for Inadequate Cleanup:

  • If glitter, confetti, cake, or other Special Materials are left behind, you will be charged a $50 Special Cleaning Fee.

Cleaning Supplies Provided:
Each studio is stocked with a broom and mop.
Please bring additional cleaning supplies if you think you’ll need more.

Trash Removal:

  • All trash, food, and debris must be properly disposed of.

  • Trash overflow must be taken to the dumpster behind Studio B (Blank Space location).

  • Trash must be hauled out independently at the Alcove location

  • A $20 Trash Removal Fee applies if trash is left or not removed properly.

Important Reminder:
While we deep clean weekly, other clients may use the studio before that happens.
Please clean thoroughly to avoid affecting others' bookings.

9. Pets Policy

Pets Permitted: Only in Studio A at Blank Space American Fork with a $25 per pet fee (up to 2 pets; more require prior approval).

Pet Requirements:

  • Pets must be cleaned up after (including hair removal).

  • Pets are not allowed on furniture unless being held.

  • Pet accidents will incur a $200 fee.

Unauthorized Pets:

  • Bringing an undeclared pet incurs a $25 pet fee plus a $50 cleaning fee.

  • Pets found in non-pet studios (Blank Space B, C, or Alcove Springville) incur a $200 fee.

10. Theft and Unauthorized Removal

Studio property must not be removed from the premises.

Theft/Unauthorized Removal Fees:

  • Full replacement value of removed or stolen item(s)

  • Up to $150 inconvenience fee for disruption to future clients

  • Failure to return removed items within 24 hours of notice will result in automatic charges to the card on file and potential legal action.

11. Liability, Indemnification, Governing Law, and Entire Agreement

Assumption of Risk:
You voluntarily assume all risks of injury, damage, or loss arising from your use of the Space, including but not limited to injuries to yourself, your guests, or your property.

Indemnification:
You agree to indemnify, defend, and hold harmless Varsa Studios LLC, and its owners, agents, employees, and contractors, from any and all claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and court costs) resulting from your use of the Space, any breach of this Agreement, or the conduct of you or your guests.

Governing Law and Jurisdiction:
This Agreement shall be governed by and construed in accordance with the laws of the State of Utah.
Any disputes arising out of or related to this Agreement shall be brought exclusively in the courts located in Utah County, Utah, and both parties consent to the jurisdiction and venue of those courts.

Entire Agreement:
This Agreement constitutes the complete and exclusive understanding between Varsa Studios LLC and the Guest regarding the use of the Space.
It supersedes all prior verbal or written agreements.
By checking the required box at the time of booking and completing your reservation, you acknowledge that you have read, understood, and agreed to be legally bound by this Agreement.

Contact Information

For any questions or concerns regarding this Agreement, please contact:

📩 info@varsastudios.com